Service procurement

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  • Service Procurement Process
  • Configuration
  • Additional information
    • 633986 - FAQ: Account assignment in the service
    • 3035210 - Delivery costs for Service POs and Blanket POs
    • 634395 - FAQ: Purchase orders in the service

Service Procurement Process

  1. Purchase requisition 
  2. Purchase order: the Account Assignment needs to be maintained as K (for cost center), and Item Category needs to be set as D (for services)
  3. Service entry sheet: a supplier has completed service, or even partially performed a service.
    • ...using Transaction ML81N
    • with the link to a PO item
    • accommodate both planned and unplanned services.
  4. Service acceptance 
  5. Invoice posting
    • with reference to the PO or the service entry sheet
  6. Payment processing 
  7. Analyze 
    • planned versus actual services delivered, using Transaction ME2S
    • services-specific standard report, using Transaction MSRV6

Configuration

Use Transaction OLMSRV
  • Define activity numbers
  • Define organizational statuses for service categories
  • An organizational status indicates the areas in which a service master record is used.
  • Define a service category


Additional information
  • 3035210 - Delivery costs for Service POs and Blanket POs
  • 633986 - FAQ: Account assignment in the service
  • 634395 - FAQ: Purchase orders in the service

Additional information

633986 - FAQ: Account assignment in the service

1. Question:  How is the G/L account determined in service documents?
Answer: Refer to Note 96367.


2. Question:  Why does the 'Create assets' function not exist for purchase order for services and purchase requisitions?

Answer: This function is not available due to technical reasons.

3. Question:  How can it be prevented that purchase orders for services are created with account assignment category U (unknown)?

Answer: In Customizing, you can block the combination of item category D (service) and account assignment category U. Proceed as follows:

Call Transaction OLME (Purchasing Customizing)
Open the 'Account Assignment' subitem
Open the 'Define Combination of Item Categories/Account Assignment Categories' subitem
Delete the entry 'Item category D / AcctAsgnCt U'

4. Question:  Why is the multiple account assignment screen unavailable for blanket purchase orders and blanket purchase requisitions?

Answer: This function is not provided in the R/3 Standard System.


5. Question: When you create a purchase order for services, no account assignment category is entered. Why does the system determine the account assignment category automatically instead of displaying message ME017 (Item category & can only be used with account assignment category)?

Answer: Refer to Note 411259.

6. Question: Why is the account assignment of a purchase order for external service or of a blanket purchase order not changeable on the tab title 'Account assignment'?

Answer: In a purchase order for services or a blanket purchase order, the specifications on the account assignment do not refer to the item data, but to the corresponding service line or the specified limit. To change the account assignment, proceed as follows:

Open the purchase order in the change mode.
Open the 'Services' or 'Limits' tab title.
Press pushbutton 'Account assignment' |@EM@|.

Proceed in the same way for purchase requisitions.


7. Question: Why does the system display message KI235 (Account & requires an assignment to a CO object) when a purchase order for services is created although such an assignment has been entered before?

Answer: Refer to Note 485959.

8. Question: When you create a purchase order, the system displays message KI161 (Cost center  does not exist on &) because the validity is checked with the creation date of the purchase order. How can this be avoided?

Answer: Refer to Note 193371.

9. Question: Why is the account assignment category not always visible or changeable in purchase orders for services or blanket purchase orders?

Answer: Refer to Note 173304 and 313120.


10. Question: Account assignment fields which are filled in the change mode are invisible in the display mode. How can this be changed?

Answer: Refer to Note 561466.


11. Question: In a blanket purchase order or PReq, you change the material group subsequently. Why is the G/L account not determined again?

Answer: Refer to Note 449216.



12. Question:Why is the account assignment of a purchase order item with invoicing plan still changeable in some situations although an invoice has been entered already?

Answer: Refer to Note 350549.


13. Question: Why are the fields goods recipients and unloading point not displayed for a service line in the account assignment block?

Answer: Refer to Note 118008.

3035210 - Delivery costs for Service POs and Blanket POs

Delivery costs are not supported for Service PO Items and Blanket PO Items (Limit Item). Hence Delivery Costs should not be assigned to such items in Purchase Orders.


Delivery costs are generally not supported in external services management and in case of blanket purchase orders, item category D or B. Instead of representing delivery costs via conditions, in case of service documents, freight costs and other, SAP recommends to add in additional service lines.

In case of Limit Items, the additional costs can be maintained via:
  1. Seperate line item in the PO which then can be invoiced (or)
  2. The amount can be posted to G/L accounts directly in MIRO

634395 - FAQ: Purchase orders in the service

1. Question: Why does the 'Services' tab page not exist for subcontract orders in Transaction ME21N?

Answer: You must explicitly activate the 'Services' tab page via BAdI ME_PO_SC_SRV. The control is performed via parameter SRV_ACTIVE of method MAINTAIN_SRV_FOR_SC.
Prerequisite for the usage of the BAdI is Note 545218.

2. Question: Why are the services and limits not also copied when I copy a service item using Transaction ME21N?
Answer: For that refer to Note 506549.

3. Question: Is it possible to select service items as 'free' in a purchase order?
Answer: No, this function is not available.

4. Question: When I create a blanket purchase order, why does the system display error message MEPO024 ('Indicator for non-valuated GR used not allowed'), if the 'Goods receipt expected' and 'GR non-valuated' indicators are supposed to be suggested for the used account assignment category?
Answer: For that refer to Note 624391.


5. Question: Can I create purchase orders for external service with a quantity not equal to '1' on item level?
Answer: No, this function is not supported. Also refer to Notes 372419 and 426058.

6. Question: Why does the system display error message ME791 ('Order units differ') when I create an order confirmation?
Answer: For that refer to Note 484629.

7. Question: I create a purchase order and only maintain limits. Why is the expected value mandatory?
Answer: For that refer to Note 440601.

8. Question: When I create a purchase order for external service, why does the system display error message SE026 ('You cannot maintain service specs. due to incomplete transfer structure)?
Answer: For that refer to Note 437658.


9. Question: How can I make the 'Also search in limits' indicator visible in the purchase order?
Answer For that refer to Note 531497.


10. Question: Is it possible to determine the total value of a purchase order with invoicing plan?
Answer: For that refer to Note 499799.

11. Question: While I edit a service, the system displays error message 00089 ('Entry too long (please enter in the format &')) or SE371 ('Value of service item exceeds allowed value limit'). What can I do?
Answer: For that refer to Note 584997.


12. Question: When I create a purchase order using Transaction ME21, the system displays error message SE999 ('Enter an expected value'). What can I do?
Answer: For that refer to Note 487924.

13. Question: Why is it not always possible to distinguish the individual outline levels when I chose a point as a means of display within the outline level keys?
Answer: For that refer to Note 426045.

14. Question: I want to transfer service specifications with all corresponding outlines to a purchase order. Why are pushbutton Completed (or "Adopt all (F9)") and function 'Transfer path' unavailable?
Answer: Some complete service specifications can only be transferred under the following requirements:
You are in the service specifications of the purchase order (full screen).
The purchase order item does not yet contain any services.


15. Question: Why is it not possible to subsequently change some fields in the purchase order for external service and blanket purchase orders?
Answer: The following fields cannot be changed subsequently due to technical reasons:

  • Document type (BSART)
  • Vendor (LIFNR or SUPERFIELD)
  • Document date (BEDAT)
  • Purchasing organization (EKORG)
  • Company code (BUKRS)
  • Language (SPRAS)
  • Item category (EPSTP or PSTYP)
  • Plant (WERKS)


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