TM: Freight Settlement

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  • Use
  • Freight Settlement Document
  • Customizing
  • Process 
    • New FSD
    • Add or change charge amounts directly in the existing freight order
    • Change charge amounts directly in the freight settlement document
    • Reversing a Freight Settlement Document
    • Follow-Up Freight Settlement Document

Use this component to trigger the verification of an invoice, received from a supplier or carrier for transportation charges.

Create a freight settlement document in SAP TM for the transportation services provided to you by a carrier. SAP TM transfers the freight settlement document to SAP ERP. You can verify the invoices you receive from your carrier against the information contained in the freight settlement document.

The transportation charges are calculated in SAP Transportation Management (SAP TM) on the basis of a freight order, service order, or freight booking.

Freight Settlement Document

You can create an individual FSD for one freight order, service order, or freight booking. You can create a collective FSD for multiple freight orders or freight bookings. You can also create multiple FSDs at the same time.

FSD document
  1. General Data
  2. Business Partner
  3. Charges: Customizing for Transportation Management under Basic Functions Charge Calculation Basic Settings Define Calculation Profiles
  4. Orders
  5. Document Flow
Status
  1. Ready for Accruals (.. is ready for you to transfer to accruals in SAP ERP )
  2. Transferred for Accruals
  3. Accruals Posted ( ERP system successfully created the PO and SES )
  4. Invoice Verified in SAP ERP
  5. Cancellation Requested in SAP ERP
  6. Canceled
  7. Reversal Requested in SAP ERP
  8. Reversal Requested in SAP ERP ( It automatically enabled the returns indicator in the SES )
  9. Credit Memo Created in SAP ERP ( SAP ERP system posted a credit memo against the reversed FSD to reverse the accruals posting )

Process

New FSD

  1. Create the freight settlement document (... Mass Creation of Freight Settlement Documents )
    • System uses certain criteria to divide settlements when you choose to create a collective settlement document
  2. Review the settlement document details for consistency
  3. Transfer the settlement document to SAP ERP to post accruals
  4. SAP ERP confirms the accrual creation
  5. SAP ERP verifies the expected invoice against the actual invoice

Add or change charge amounts directly in the existing freight order

  1. Use the background function Creation and Transfer of Freight Settlement Documents (program /SCMTMS/SFIR_CREATE_BATCH) to create, change, and transfer freight settlement documents to SAP ERP
    • If the new or changed amount results in the invoicing status of the freight order changing to Partially Invoiced, you can create a new freight settlement document to send the changed amounts to SAP ERP.
    • If the new or changed amount results in the invoicing status of the freight order changing to Over Invoiced, you can create a credit memo in SAP TM to send the changed amounts to SAP ERP.
    • If you do not want to create a new settlement document or credit memo, you can cancel the existing settlement document provided the life cycle status of the settlement document is not Invoice Verified in SAP ERP. You can then create a new settlement document that contains the complete amount including the changes.

Change charge amounts directly in the freight settlement document

..., provided the life cycle status of the settlement document is not Invoice Verified in SAP ERP. When you transfer the settlement document to SAP ERP, SAP ERP cancels the existing purchase order and SES and creates a new purchase order and SES.

Reversing a Freight Settlement Document

Follow-Up Freight Settlement Document


Customizing

  1. Transportation Management under Settlement Freight Settlement
  2. Transportation Management under Settlement Define Settlement Profile
  3. Transportation Management under Basic Functions Charge Calculation Basic Settings Define Calculation Profiles
  4. Transportation Management under Settlement Configure Process Controller for Settlement 
  5. Transportation Management under Master Data Business Partners Define Partner Determination Profiles
  6. SAP ERP Central Component Logistics Materials Management (MM) External Services Management (MM-SRV) Master Records from the ESM View Service Master Record

Invoice integration

Logistics Invoice Verification (MM-IV)

  • The user parameter TM_INVOICE_CLERK.
  • Activate the workflow WS53800006 for the incoming invoice (BUS2081) so that the connected transportation management system is informed by a service. In addition, you must activate event linkage for the events POSTED and CANCELLED.
    • When invoice documents are archived, TM-relevant data (table RSEG_TM; archiving object MM_REBEL) is also archived. The archiving reports RM08RW47 and RM08RD47 have been adapted

BAPI List 

  • BAPI_INCOMINGINVOICE_CREATE1: Invoice Verification: Hold/ Park/ Park As Complete/ Post Incoming Invoice
  • BAPI_INCOMINGINVOICE_GETDETAIL: Invoice Verification: Display Incoming Invoice
  • BAPI_INCOMINGINVOICE_GETLIST: Invoice Verification: List Incoming Invoices
  • BAPI_INCOMINGINVOICE_CHANGE: Invoice Verification: Change Provisional Invoice
  • BAPI_INCOMINGINVOICE_DELETE
  • BAPI_INCOMINGINVOICE_POST
  • BAPI_INCOMINGINVOICE_CANCEL

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